Tips For Effective Report Writing

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If you want to excel in your career, you should learn the art of effective report writing A well-written report not only reflects your ability to write and conveys thoughts effectively, but also displays your ability to analyse properly.

Writing good reports is not difficult. All it takes is a little planning and organization.

Here Are A Few Tips For Effective Report Writing:

Know The Purpose Of Writing The Report

The purpose of a report can greatly influence its style of writing. Therefore, you should first know the objective of the report and its target audience is. This will help you to decide the tone and language of the report. For example, if a report is meant to highlight the success of products of an organization, it should have a selling or marketing tone. Similarly, if a report is meant for the senior management of an organization, it should be written in formal language, but, if it is meant for a layman, then informal language should be used and technical jargon must be avoided.

Prepare An Outline

Executive report writing becomes quite easy if you first prepare an outline. List down all the important points and then elaborate them. Once you are done with the outline, you will know if any extra data or information is required for writing the report.

Develop A Proper Structure

A report should have a proper structure with a beginning, middle and an end. The beginning should give a brief introduction about the purpose of the report. It should give an executive summary of the points covered in the report. The middle section should give details about the findings or research. The end should give details about any results or conclusions derived from the findings. It may also contain corrective action or decision taken as a result of findings.

Be Clear And Concise

A report is meant to give a brief overview on a topic. You should keep it simple and concise, so that it can convey facts and ideas to the readers easily. Do not give too many details. This will make the report boring and difficult to read and understand.

Use Graphs And Diagrams

Use graphs and diagrams to illustrate a point, where ever necessary. Sometimes, visuals are more effective in conveying a message than written words. However, make sure to use easy to understand illustrations.

Edit Your Work

You should edit your report a few times to ensure that it is error-free. Make sure all the data and information are correct. Also, check for grammatical mistakes.

There is no definite method of writing reports. The report writing methods vary greatly, depending upon their purpose. If you choose an appropriate report writing style and keep the above tips in mind, you will master the art of effective report writing in a short span of time.

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This entry was posted on Saturday, July 24th, 2010 at 10:10 am and is filed under Professional Report Writing, Report Writing Skills, Writing. You can follow any responses to this entry through the RSS 2.0 feed. Both comments and pings are currently closed.

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